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Unlock the Full Potential of Your Business with Dropbox

Dropbox is a powerful tool that can help businesses unlock their full potential. With its intuitive interface, robust security features, and seamless integration with other tools, Dropbox makes it easy for businesses to store, access, and share their files from anywhere, at any time.

What is Dropbox?

Dropbox is a robust cloud storage solution that caters to the varied storage and collaboration needs of small, medium, and large businesses. This solution is owned by Dropbox, founded in 2007, and with headquarters in San Francisco, California. Dropbox is a popular solution and has been on the market for 13 years and has a wide range of users including these clients:

  • National Geographic
  • Spotify
  • Under Armour
  • Expedia
  • Hewlett Packard Enterprise
  • Arizona State University
  • University of Florida


The platform combines a generous storage tool combined with robust collaboration and document management solution. All of its features and services are running online in the cloud.


Let’s look at Dropbox features grouped according to their uses:

1. Document Storage and Backups

Smart Sync

Get the document space you need with Dropbox Smart Sync feature. You can save files on the cloud yet see them on your computer desktop. You can simply download the files you need and send other documents to the cloud to free up space on your computer’s hard drive.

Data Backup

Dropbox also features a backup capability. It uses advanced sync technology such as streaming sync, LAN, and delta. This ensures that a complete backup is performed, all your saved contents are secured on the cloud, and lost data recovery can be done. File recovery of old documents is possible with Dropbox. The tool backs up all files and has 180- day protection for deletion recovery and version history.

Connected Accounts

If you have a personal Dropbox account, you can connect it to your Business account without mixing up your files. You can log in to both accounts using a single set of credentials. However, your company’s sensitive data will be kept secure and safe from your personal files.

2. Document and Platform Control

The business Dropbox account dashboard is where you can manage your data and team. It’s packed with productivity and monitoring features such as team activity tracking, user lists, centralized billing, and many more. The Admin Console also lets you:


  • Organize documents and files


  • Grant, remove or transfer access privileges


  • Track edits, sign-ins, and other activities


  • Remotely wipe data from other devices


  • Add two-step verification for more security


The Admin Console is your one-stop place for all organizational and administrative-related tasks, be it for documents or your team.


3. Document Sharing and Team Collaboration

Shared Links

Share documents easily both to Dropbox and non-Dropbox users through shared links. You may add passwords and expiration dates to files carrying sensitive company information. You can track your shared files because Dropbox shows you the viewer information for each document link you shared.

Dropbox Paper

Edit documents in real-time, check and approve documents, and manage projects right away inside Dropbox Paper. This feature lets you automate collaborative tasks to speed up your work.

Time-Based Comments

You can add comments to documents and place timestamps on them. This allows anyone on your team to quickly check and refer to any comments made on your files and projects.

Automatic Image Text Recognition

Machine learning makes it possible for Dropbox users to search for texts in PDF files and images. Optical character recognition easily translates these into texts for your documents.


You can initiate different workflows inside Dropbox through extensions. Work with popular content types and other partner applications such as DocuSign, Vimeo, Autodesk, and Adobe.

4. Integrations

App Integrations

Dropbox for Business integrates with several leading work platforms and CRMs such as Salesforce, Google Cloud, Slack, Adobe, Trello, BetterCloud, Microsoft, Adobe, Asana DocuSign, Zapier, Zendesk, and many more.

Dropbox Business API

Dropbox Business API lets you enable third-party solutions to meet your team’s needs. It offers an entire suite of administration, compliance, and security solutions. You can even develop new apps within this platform.

5. Security

Controls and Permissions

Dropbox includes different tools for sharing controls and permissions. Expiration dates, link passwords, and access control are just some of the measures used to safeguard sensitive company data shared across this cloud storage solution.

Lost Device Protection

Pause Dropbox syncs and unlink accounts from a misplaced device through lost device protection features. Lost and stolen devices holding a company Dropbox for Business folder can also have them cleared using the remote wipe feature.

User authentication

Dropbox works with single sign-on authentication provided you have an existing identity provider. You can also add two-step verification, prompting users to add six-digit security codes when connecting through a new account or a new device.

Data migration and account transfer

Account transfers can be done to seamlessly migrate company files to other team members. This is especially significant when employees leave and admins manage their accounts by either suspending or deleting them and transferring their contents to other team members.

Dropbox Plans for Business

Dropbox offers three subscription tiers for businesses. With an increasing number of available features when one subscribes to a higher plan. Note that the features mentioned here are subject to change.

  • Professional Plan – 3 terabyte storage space, 1 user, no team management features, and no phone support during business hours.
  • Standard Plan – 5 terabyte storage space, more than 3 users. Suited for smaller teams.
  • Advanced Plan – Unlimited storage space, more than 3 users. Includes a full suite of Dropbox Business features. Recommended for larger organizations.


All Dropbox Business plans include real-time collaboration, version history, and the ability to share files and folders with external users. Businesses can choose the plan that best fits their needs based on the size of their team, the type of files they need to store, and their specific security and collaboration requirements.


Dropbox,, and Microsoft Azure are all cloud storage and file hosting services. Dropbox is rated highly for its simplicity, user-friendly interface, and strong collaboration features.

DropBox is ranked the highest against its main rivals and Azure.

Meets Requirements9.08.88.8
Ease of Use8.98.78.5
Ease of Setup8.98.78.5
Ease of Admin8.8 8.78.4
Quality of Support8.5 8.48.3
Ease of Doing Business With8.88.78.6
Product Direction(% positive)

Source extracted on 17/08/2020 over 4,303 reviews.

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