platinumpartner logo

Best Way to Backup Asana Projects Automatically

Backing up your data is now one of the most secure strategies to guarantee that you are being proactive about data protection. This way, if a calamity occurs, you can be assured that your data is still available elsewhere. You may take the initiative to safeguard yourself before anything serious happens by using cybersecurity strategies and backup software. For your business, you must back up your data. If you are using Asana for your business, you need to backup Asana data regularly. We are going to discuss the best way to backup Asana data regularly and automatically.

Any amount of data loss might jeopardize your personal identity, obliterate your family history, and even ruin your entire business. Whether you keep years of extremely sensitive client data or simply save a lot of images of your pet, you never want to discover that a significant portion, if not all, of your data has vanished.

Significance of Backup Asana Data

Backup software like safeguards company data by replicating it from networks, databases, pcs, laptops, and other devices in the event of user mistakes, damaged files, or a physical calamity that leaves essential data unattainable. It can also secure critical company data in the case of a hardware failure, hacker infiltration, or a variety of other dangers to digitally stored data. Backup applications for data protection sources ranging from corporate servers to home computers are available. You can keep your data on an external hard drive, but online backups are becoming increasingly popular. Any company that is using Asana must need backup Asana data.

Nothing lasts indefinitely. This is especially true for pieces of gear like PCs and external hard drives. Your laptop will ultimately wear down, putting you in danger of losing all of the data stored on it. You can try to take it to a repair shop or the retailer where you purchased it, but there’s no assurance they’ll be able to recover lost data from the device. This is why it is critical to back up your data regularly. It’s also crucial to remember that data corruption can occur anytime, not just when your hardware fails. Any files you consider critical should be backed up regularly. Furthermore, backing up your data on the same disc that contains your original data will not minimize the risk.

Backup Asana Data

A genuinely safe backup solution would feature remote backup, which stores your data off-server so that you can restore it if it becomes corrupted.

Data that should be backed up

A general rule of thumb would be to back up files and projects that cannot be readily replaced for company data backup. Spreadsheets, word processing papers, financial records, private client data, and even personal items such as images, emails, and video files can be included.

What is Asana?

Asana is a cloud-based platform that offers users a virtual workspace where teams may collaborate on project completion. It allows a project manager to create tasks as part of a larger project, assign them to individual members, and set a deadline for them. Teams can work together on assignments by leaving comments for rapid communication and adding files for document sharing. Users get emails informing them of forthcoming deadlines and the status of their assigned assignments. Asana is appropriate for both long-term and short-term tasks, and it allows you to archive finished projects for later use. The work and project management software is excellent for organizing everyday tasks for both onshore and remote teams.

Importance of Asana

A range of enterprises uses Asana to meet their needs by utilizing its capabilities. Each firm encounters the benefits and drawbacks of Asana when using the program. Some of the significant benefits of using Asana are:

Effective team communication:

Asana is a cloud-based efficiency program that allows many users to communicate in real-time. Instead of utilizing emails for broad notifications and another application, such as instant-messaging tools, for casual talks, the program manages both, saving users time and money.

Tracking bugs:

Bugs and difficulties are unavoidable in the product development and service delivery industries. Teams may use Asana to build a ‘bugs project’ to monitor them methodically. It includes online forms that allow non-registered users to submit concerns to relevant projects. When circumstances are reported via chat or email, teams may establish them on the platform, enabling team members to track and handle them in an orderly and accountable manner.

Tracking bugs

Managing various projects:

Asana is used by teams to divide projects into tasks and milestones. The PM assigns tasks to team members and assigns deadlines. Jobs may be prioritized so that everyone understands what to work on first and who is responsible for what. They can also divide projects into smaller sub-tasks to ensure that each team member is working on a valuable piece of the work.

Integration plans:

Asana integrates effortlessly with a wide range of third-party applications and services. This makes it simple to use to give teams and businesses a more flexible and complete solution than a single piece of software can deliver. It interfaces with several other applications, including Salesforce, Slack, Dropbox, and Google Calendar.

Understanding the security:

Asana has admin options for managing both internal teams and guests. It has permission and privacy restrictions, as well as the ability for project managers to lock down projects with comments-only authorization, preventing unwelcome editing. Additionally, enterprise customers have extra data security and team management features.

Efficient collaboration:

People may use Asana to invite coworkers, partners, and guests to a shared workplace. Everyone in the workspace has access to tasks and projects. Users may examine tasks allocated to colleagues in the Teammate view to understand their workload better. Anything shared with them or their publicly available organization is visible to project members.

With all the advantages mentioned above, it is evident that the depth of the files associated with Asana is sensitive. Now, let us talk about the importance of backing up Asana data and files.

Why backup Asana data?

Asana and other Cloud applications offer their own backup features. However, they are limited. The Cloud application’s trash or bin mechanism only retains deleted information for a limited period. The data is completely removed from the account after this period, which is generally 25 or 30 days. Using their export capabilities, you cannot export metadata like remarks, images, formulae, project layouts, or automation.


This is the reason why using third-party backup software is crucial to backup Asana data and secure your files. We will discuss three use scenarios below to demonstrate why maintaining a comprehensive and independent backup of your cloud data is critical.

Permanent deletion of sensitive information:

The most immediate danger is the unintentional deletion of critical business information. Human error, disgruntled employees, and cyberattacks are the significant reasons for permanent deletion circumstances.

Corrupted or damaged data:

A second concern is that vital information is corrupted rather than deleted. CSV reports and third-party applications are the two critical reasons for these circumstances. If data is damaged, or if you simply want to double past check versions of a particular application, topic, or theme, you may use the Rollback capability to re-create the appropriate data set.

Cloud application platform unavailable:

When you have crucial data saved in a cloud app, it might be disastrous for your organization if the software becomes inaccessible for any reason. In these circumstances, you might retrieve your data using a Snapshot tool and Google Drive.

Best Solution to Backup Asana Data

Although there are thousands of backup solutions for cloud data, Probackup is the go-to website for the best all-around backup. The easy-to-use backup solution is also available for other cloud applications such as Airtable, ClickUp, HubSpot,, and Podio. A few of the significant reasons to use Probackup are:

1. Up-to-date restore/roadblock:

Recover lost data, including any pertinent meta-data such as remarks, documents, associations, and formulae. You may either restore individual objects or entire projects.

2. Syncing with Google Drive:

Always have access to your data by generating snapshots or backup exporting or by using your protected Google Drive folder.

3. All-round data backup:

Browse and publish critical data in your profile, such as customization options, displays, formulae, and automation tools.

Data that Probackup can restore for Asana

Asana data restore

If you accidentally remove a project in Asana, you may recover it using the ‘Deleted Items View’ within Asana. Erased tasks will remain under ‘Deleted Items’ for 30 days before being permanently deleted from your profile. You may still recover this job using Probackup at this time. Probackup can only recover tasks that have been permanently removed.

Probackup will generate a new task or a project using a new ID in Asana if you recover a task. Task descriptions, assignees, custom fields, attachments, comments, and tags are some of the data that can be restored while restoring a task/project using Probackup.

Now that we have mentioned the advantages of Probackup, let us quickly run through the easy steps of setting up your first backup process in Probackup.

How to backup Asana projects using Probackup

Typically, setting up your backup for each integration consists of four stages. The onboarding procedure may differ slightly depending on the cloud application’s installation needs. To backup Asana projects using Probackup, go to, Then sign up and select the Cloud app you want to create a backup.

Step 1:

At the initial stage, you must provide your email address. This way, if you were unable to finish the onboarding process, Probackup could still contact you.

Step 2:

At the next stage, you will have to log in to your cloud platform account. Typically, you will be taken to a cloud app page to approve Probackup. Because Probackup can only back up workstations and information that the administrator has permission to. It is recommended to log in using an admin account that is active in all necessary Workspaces.

Step 3:

You may specify which workstations should be included in the backup context in the next step. If the cloud application does not arrange their data using workplaces or teams, Pro backup will randomly choose your account.

Probackup integration with Asana

Step 4:

You may select whether to allow or deactivate the Google Drive synchronization in the final stage. Probackup’s backup program will secure and back up all your data and information to their servers. However, to make your supported data much more visible, Probackup now provides the option to synchronize a light replica of your backup to a safe Google Drive folder.


With plenty of advantages and benefits offered by the Probackup platform, it is merely impossible now for users to lose their sensitive and crucial information from any cloud storage solution. It is highly recommended that all Cloud applications users immediately backup their files so that it won’t be a worrying concern in the foreseeable future. With regards to Asana, Probackup plans start at $15 per month to a complete restore/backup for $79 per month.

Leave a Reply

Your email address will not be published. Required fields are marked *

Book a Demo

Stuck with your out dated tools? The next generation of low code work management software heroes got your back.